Welcome to the Hiring_Job Offer to Work Handover 2.0 FMS. This guide outlines how to use the system for managing candidate progress.
1. Adding a New Candidate Entry
- Click the "Add Entry" button. This will open the Google Form for "Candidate Details" in a new tab.
- Fill in the Google Form and submit it. This is typically done by the HR Team or Recruiter.
- New entries appear in the FMS table after the next data sync (click 🔄).
2. Viewing and Managing Entries
- All candidates are listed in the main table with their current status.
- Use the search bar to find specific candidates.
- Click the 👁️ icon for detailed information and to take actions.
3. Processing Entries Through Hiring Stages
- Open Entry Details for a candidate. The "Stage Processing" section shows the hiring pipeline.
- Stage 1: Acceptance & Contract Signing:
- If status is "Pending: Acceptance & Contract Signing", a "Take Action" button is available.
- This may open an external form/link (if specified in `Take Action (Acceptance & Contract singning)` field) or allow internal status update.
- Once completed, status moves to "Pending: Onboarding & Documentation".
- Stage 2: Onboarding & Documentation:
- If status is "Pending: Onboarding & Documentation", click "Take Action".
- Complete task as per "How" in Responsibilities (On Joining Day).
- Status moves to "Pending: Introduction & Employee Kit Handover".
- Stage 3: Introduction & Employee Kit Handover:
- If status is "Pending: Introduction & Employee Kit Handover", click "Take Action".
- Complete task (Face to Face).
- Status moves to "Pending: Training & Introduction".
- Stage 4: Training & Introduction:
- If status is "Pending: Training & Introduction", click "Take Action".
- Complete task (Face to Face).
- Status moves to "Pending: Role & Work Handover".
- Stage 5: Role & Work Handover:
- If status is "Pending: Role & Work Handover", click "Take Action".
- Complete task (Face to Face).
- Status moves to "Process Completed".
4. Task Responsibilities
- Click the “Responsibilities” button to view details on who performs each stage, how, and when.
5. Syncing Data
- Click the 🔄 Sync icon in the top header to refresh and load the latest data from the Google Sheet.
🔧 Note:
This guide is for Hiring_Job Offer to Work Handover 2.0 FMS. For issues, contact the Admin/Support.