Welcome to the Hiring FMS 2.0. This guide outlines how to use the system for managing hiring requirements.
1. Adding a New Requirement
- Click the "Add Requirement" button. This should open the designated Google Form.
- Fill in the Google Form with all requirement details (Department, Role, No. of Positions, etc.) and submit it.
- New entries will appear in the FMS table after the next data sync (click 🔄).
2. Viewing and Managing Requirements
- All requirements are listed in the main table with their current status.
- Use the search bar to find specific requirements (e.g., by UID, Role, Department).
- Use the filters to narrow down the list by Status, Date, Department, or Role.
- Click the 👁️ icon for detailed information and to take actions on a requirement.
3. Processing Requirements Through Hiring Stages
- Open Requirement Details by clicking the 👁️ icon. The "Hiring Stage Processing" section shows the pipeline.
- For each pending stage, a "Take Action" button (e.g., "Mark JD Complete") will be available.
- If the `Take Action (...)` field for that stage contains a Google Form URL, clicking the button will open that Google Form in a new popup modal. After you submit the form and close this popup, the FMS will attempt to sync the data to reflect changes.
- If the `Take Action (...)` field is empty or contains plain text instructions, clicking the button will open a confirmation popup. Review instructions, then click "Mark Complete" to update the stage.
- The system automatically updates the entry's status and refreshes the view after a stage is marked complete (either via the confirmation popup or after the Google Form popup is closed and data is synced).
- Stage 1: Job Description & Posting: Mark as complete once JD is finalized and posted.
- Stage 2: Filtering CVs: Mark as complete after CVs are screened. Candidate names can be recorded here.
- Stage 3: 1st Round of Interview: Mark as complete after initial interviews.
- Stage 4: Final Round of Interview: Mark as complete after final interviews. Record the `Final Decision` (e.g., Selected, Rejected, On Hold) and any `Comments`.
4. Task Responsibilities
- Click the “Responsibilities” button to view details on who typically performs each stage, how, and when.
5. Syncing Data
- Click the 🔄 Sync icon in the top header to refresh and load the latest data from the Google Sheet. This is important after adding entries via the form or if backend data changes.
🔧 Important Notes for Hiring FMS 2.0:
- Ensure the Google Form URL for "Add Requirement" is correctly set up in the script.
- The API Endpoint URL must point to a Google Apps Script that can fetch data and (crucially for updates) handle data modifications via POST requests.
- Field names are case-sensitive and must match those in your Google Sheet and the sample data provided (e.g., `No.Of Possitions`, `Filtering the CVs Candidate Name`).